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Data Entry Work for Bookkeeping

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Data entry work for bookkeeping is a highly sought-after skill in today’s job market.

The ability to accurately and efficiently enter data is needed to get accurate financial records. Keep reading as you’ll get instructions on how to be trained for data entry work  — and how to find data entry bookkeeping jobs.

What is bookkeeping and how can data entry work make it better? Can you find work that involves doing bookkeeping data entry jobs from home? Keep reading as we discuss this subject. Let’s get to work!

Let’s explore bookkeeping and data entry.

Data Entry Bookkeeping Salary

The salary for data entry workers for bookkeeping can vary depending on a number of factors, such as location, experience, and the specific employer. According to data from the Bureau of Labor Statistics (BLS), the median hourly wage for bookkeeping, accounting, and auditing clerks, which includes data entry workers for bookkeeping, was $22.57 in May 2022.

The lowest 10 percent earned less than $15.90, and the highest 10 percent earned more than $33.32 per hour.

As with many jobs, the salary can also be affected by the industry they are employed in, bookkeeping data entry worker employed in the finance or accounting sector will likely have different salary ranges than those employed in other sectors.

Additionally, certifications and other qualifications may also affect the salary of a bookkeeping data entry worker.

It’s also worth noting that different companies may have different pay scales and benefits for this role, for example a small accounting firm may have a different pay scales than a big public accounting firm.

Keep in mind that the above mentioned information from the BLS is a national average and the salary can vary widely depending on location, the specific job and company, and other factors.

Data Entry and Bookkeeping

It’s important to understand what bookkeeping is. Bookkeeping is a process of keeping financial records —  including expenses, income, and payments. Data entry work for bookkeeping involves entering this information into a computer program, such as bookkeeping software.

Businesses use this information to measure growth and progress along with tax data that will be needed at the end of each quarter.

Bookkeeping Training

To get training for data entry bookkeeping work, there’s several options available to you.

One option is to take a course at a nearby vocational school or community college. These courses train a person for bookkeeping and data entry skills, and usually provide a hands-on experience of using a top bookkeeping software.

Another option is to find an online training program. There’s several to pick from. The online courses that cover bookkeeping and data entry are sometimes free — especially if the course comes from a company that makes bookkeeping software. Online courses can be a great option for those with busy schedules or who live in an area where in-person classes aren’t available.

Our top 3 recommended data entry bookkeeping courses are:

When looking for a bookkeeping job, it’s important to have a good understanding of the top three data entry bookkeeping programs. The most popular ones are QuickBooks, Xero, and MYOB. These companies understand the importance of helping people know how to use their software — so they have created courses to cover a wide range of issues that could be encountered in the course of business.

By knowing how these programs work, it will make you a very attractive candidate for bookkeeping jobs involving data entry.

  1. QuickBooks Online: This course is offered by Intuit, the company that makes the bookkeeping software QuickBooks. This is probably the most well known of all accounting programs. The course covers the basics of using QuickBooks Online for data entry and bookkeeping. You’ll learn how to do tasks like creating invoices, tracking expenses, and generating financial reports. The course is self-paced, so you can complete it at your own speed. It includes quizzes and hands-on exercises to help you practice what you’ve learned.
  2. Xero Certification: Xero is another popular bookkeeping software that’s available in a cloud-based version. It’s a new up and coming program. The Xero certification course covers topics such as data entry, bank reconciliation, and financial reporting. The course includes a mix of video tutorials, interactive quizzes, and written content, and it culminates in a certification exam. Once you’ve completed the course and passed the exam, you’ll be recognized as a Xero Certified Advisor.
  3. MYOB Accounting: MYOB Accounting is an online course that covers the basics of using MYOB software for data entry and bookkeeping. The course covers topics such as creating invoices, recording expenses, and generating financial reports. It’s designed for self-study and is accessible on any device at any time and anywhere. It’s suitable for beginners — as well as for those with experience using the MYOB program. The course comes with a practice company file, a support community and a nice completion certificate.

The above is not a complete list of the online bookkeeping courses available. There are many more good programs available online. These courses above are among the most used and reputable ones that have a focus on accounting data entry with bookkeeping.

Your Bookkeeping Job Hunt

Once you’ve received the necessary training (like in those courses shown above), you can start your search for a data entry job in bookkeeping.

One of the best places to search for these jobs is the online job boards, such as Indeed or LinkedIn. You can also check with temporary agencies that specialize in bookkeeping and accounting positions.

It helps to know the names of job titles so you can go into an interview and ask for the correct job. Knowing the titles also helps show that you know what you’re talking about.

In terms of bookkeeping job titles, Data Entry Clerk is the most common. But there are many other related positions which also include data entry.

The top five bookkeeping job titles involving data entry include: Accounts Payable Clerk, Accounts Receivable Clerk, Payroll Clerk, Bookkeeper, Billing and Invoicing Clerk.

An Accounts Payable Clerk is responsible for maintaining records of all financial transactions for an organization. This would include bills and invoices that need to be paid. The Accounts Receivable Clerk is also responsible for making sure that payments due are received.

A Payroll Clerk is responsible for maintaining records of employee wages and hours worked — as well as calculating taxes and deductions.

A Bookkeeper is responsible for maintaining accurate financial records for a business or organization.

The Billing and Invoicing Clerk is responsible for creating and sending invoices to customers, as well as tracking payments.

Your Bookkeeping Resume

When searching for data entry jobs for bookkeeping, it’s important to have a strong resume that highlights your skills and experience.

Here are a few things that you should consider including:

  1. Education: List any relevant education that you have, such as a degree in accounting, bookkeeping, or a related field. If you’ve taken any data entry or bookkeeping courses, be sure to include those as well.
  2. Experience: Include any relevant experience that you have in data entry and bookkeeping. This can include internships, part-time jobs, or volunteer work. Be sure to list the specific responsibilities and tasks that you were responsible for, as well as any relevant accomplishments.
  3. Skills: Emphasize your technical skills, such as your proficiency with data entry and bookkeeping software. List any software programs that you are familiar with and your level of expertise with them. Examples include QuickBooks, Xero, MYOB as mentioned above and any others.
  4. Attention to detail: Highlight your attention to detail, particularly in the context of data entry work. Be sure to mention any specific experience you have with double-checking and proofreading information to ensure accuracy.
  5. Organizational skills: Bookkeeping requires good organizational skills. Highlighting your ability to keep track of multiple tasks and deadlines, as well as experience with scheduling or keeping track of documents.
  6. Certifications or training: If you have any certifications or training in data entry or bookkeeping, be sure to list them on your resume. This includes online or in-person course completion and any other certifications related to the field.
  7. Accomplishments: Include any relevant accomplishments you’ve achieved in your data entry or bookkeeping roles. This could include metrics on speed and efficiency — or success in implementing new bookkeeping procedures.

By including these details on your resume, you can demonstrate to potential employers that you have the skill and experience necessary to excel in a data entry bookkeeping role.

At this point, be prepared to take a skills test or provide a writing sample during the interview process. It appears that most of the bookkeeping data entry jobs will have a test requirement during the interview process.

In conclusion, data entry work for bookkeeping is a valuable skill that can lead to a wide variety of job opportunities. With the right training and experience, you can find a bookkeeping job that involves data entry and provides a stable career.

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